Meeting Minutes: What Legally Must Be Recorded

What this is

Minutes are the official memory of a condo corporation, and they carry real weight: they can be requested by owners, referenced in disputes, and relied on years later. New board secretaries and managers often swing to one of two extremes, recording either a word-for-word transcript or almost nothing. This guide explains where the useful middle sits and what your obligations actually require.

The short version is that minutes should record decisions and the fact that matters were considered, not every comment or personal detail shared in the room. Getting that balance right protects owners' privacy, keeps the record clean, and still gives a faithful account of what the board decided.

What's inside

• What minutes generally must capture: motions, decisions, and attendance
• What is better left out, including verbatim debate and sensitive detail
• How minutes interact with owners' records requests
• A simple template structure to keep entries consistent

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